How to Extend your Work Permit in Poland?
Poland has become an attractive destination for foreign workers due to its growing economy, job opportunities, and high quality of life. If you are already working in Poland and your work permit is about to expire, you will need to extend it to continue your employment legally. This guide will walk you through the process of extending your work permit in Poland, ensuring a smooth transition without legal complications.
When Should You Apply for a Work Permit Extension?
You should apply for an extension at least 30 days before your current work permit expires. However, it is advisable to start the process 2-3 months in advance to allow sufficient time for processing and to avoid any last-minute issues.
Who Can Apply for a Work Permit Extension?
Your employer is responsible for applying for your work permit extension. You, as the employee, cannot directly apply for it. The extension is granted based on the continuation of your employment under the same conditions as your existing permit.
Documents Required for Work Permit Extension
To apply for a work permit extension, your employer will need to submit the following documents:
- Completed Application Form – This must be filled out by your employer.
- Current Work Permit – A copy of your existing permit.
- Valid Passport – A copy of your passport with all relevant pages.
- Employment Contract – A copy of your contract with the employer, showing that you will continue working under the same conditions.
- Employer’s Company Documents – These include:
- National Court Register (KRS) or Central Registration and Information on Business (CEIDG) document.
- Tax clearance certificate confirming that the employer has no outstanding tax obligations.
- Proof of financial stability to ensure the employer can support the job position.
- Proof of Social Security Contributions – Confirmation that the employer has paid your social security (ZUS) contributions.
- Proof of Salary Payment – Bank statements or salary slips showing that the employer has paid your salary according to the contract.
Step-by-Step Process for Extending a Work Permit
Step 1: Employer Submits the Application
Your employer must submit the application for your work permit extension to the Voivodeship Office (Urząd Wojewódzki) where the company is registered.
Step 2: Pay the Processing Fee
The employer must pay a processing fee for the extension, which varies depending on the type of employment. The fee is usually between PLN 50 and PLN 100.
Step 3: Wait for the Decision
The processing time for a work permit extension can take anywhere from 30 to 90 days, depending on the workload of the Voivodeship Office. If there are missing documents or additional checks required, it may take longer.
Step 4: Receive the Work Permit Decision
If approved, the Voivodeship Office will issue a new work permit with an extended validity period. If denied, you will receive a formal explanation for the rejection, and your employer may have the option to appeal the decision.
Step 5: Register Your Extended Work Permit
Once you receive the new work permit, you must update your records with the Social Insurance Institution (ZUS)and the Tax Office (Urząd Skarbowy) to continue working legally.
What Happens If Your Work Permit Expires Before Renewal?
If your work permit expires before you receive the extension, you must stop working immediately. Working without a valid permit is illegal and may lead to fines, deportation, or difficulties obtaining future permits. To avoid this, always apply well in advance.
Can You Change Employers During the Extension Process?
A work permit extension is specific to your employer and job position. If you want to change employers, your new employer must apply for a new work permit instead of an extension.
Final Tips for a Successful Work Permit Extension
- Start Early: Apply at least 2-3 months before expiry to avoid delays.
- Ensure Accuracy: Any incorrect or missing documents can delay the process.
- Keep Communication Open: Stay in touch with your employer and Voivodeship Office.
- Follow Up: If you don’t receive an update within the expected processing time, follow up with the office handling your application.
Conclusion
Extending your work permit in Poland is a straightforward process if you follow the correct steps and apply on time. Since your employer handles the application, ensure they submit all required documents early to prevent delays. By preparing in advance and following the guidelines above, you can continue your employment in Poland without any legal issues.
If you have any specific concerns about your work permit extension, consider consulting a legal expert or contacting your local Voivodeship Office for assistance.
